Receptionist/ Escrow Assistant

Edmond, OK

Old Republic Title has an excellent opportunity available for an Escrow Assistant/ Receptionist in our Edmond, OK office. Beyond receptionist duties, this position will assist the Residential Escrow Closer/s in all duties for pre-closing, closing and post-closing matters on each file. Duties also  include, but not limited to the following; greeting customers, answering phones, order entry, processing, typing of documents, shipping and filing of recordable instruments.

Responsibilities and Duties:

  • Greets customers in a courteous manner and offers refreshments as needed.
  • Immediately notifies closers/assistants when customers arrive for closing.
  • Answers phone in a timely, courteous manner. Directs calls to appropriate person.
  • Keeps reception area/conference rooms clean.
  • Maintains conference room food baskets and pens.
  • Replenishes customer area supplies and refreshments daily.
  • Train to process and be responsible for pre-closing matters on each file; make sure tax and mortgage inspection certificates, invoices are in the file; order payoffs; makes sure any authorization documents are in file; verifies legal description with commitments and mortgage inspection certificates/or provided surveys; receipts funds for closing, disburses funds, prepares documents, records documents, and puts file in audit order.
  • Verify tax certificates are complete and accurate.
  • Verify legal description matches the description in the commitment and on the mortgage inspection certificate/or provided survey.
  • Obtains payoffs and any invoices that will appear on the settlement statement.
  • Assist closer in preparing documents and settlement statement.
  • Request permission from lender for authorization to fund; receipts in monies; balances file; disburses funds; and sends out payoffs.
  • File all documents to be recorded in appropriate counties and/or state.
  • Places file in audit order and prepares file for scanning.
  • Ability to work Scheduled office hours from 8:00 a.m. to 5:00pm Monday through Friday.
  • Must be personable, positive and a professional representative of the Company.
  • Regular consistent attendance is required, that could include attendance at after hour Company events.
  • Ability to accept supervision.
  • Ability to foster, develop and maintain professional and collaborative working relationships. Must be able to get along with others, i.e., peers, supervisors, outside customers, and vendors.
  • Ability to interact effectively and professionally with all levels of management, employees, and customers by email, phone and in person.
  • Ability to work overtime as requested and approved by supervisor.
  • Perform other duties as assigned by supervisor.
  • Minimal travel possible.

Knowledge/Skills/Experience Required:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to prioritize and handle multiple projects.
  • Strong attention to detail and organizational skills.

Physical/Mental Demands:

  • Ability to perform under pressure and be flexible with disruptions throughout the workday.
  • Must be able to work approved and requested overtime, by supervisor.
  • Repetitive and continual typing motion is required.
  • Sedentary work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting a majority of the time. Walking and standing are required, occasionally.


  • 1 - 3 years


The above statements reflect the principal function and most significant duties of the job, and shall not be construed as a detailed description of all the work requirements that are inherent in the job.

We offer a competitive salary, and excellent benefit package including health, life and disability insurance; paid time off; and retirement plans. To apply, email resume in a pdf format, along with salary requirements to: Tammy Hancock

Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please contact your human resources representative regarding the application process.

Old Republic Title is an Equal Opportunity Employer